Visa Travel and Expense Guidelines

(vApril 2018)

Supplier Travel Guidelines

• Suppliers will conform to the expense caps, if any, outlined in their contractual agreements with Visa.
• Expenditures requested for reimbursement must be bona fide business expenses that support the work that Visa has engaged supplier to complete.
• Personal, lavish or extravagant, or inappropriate expenditures are not reimbursable.
• Suppliers must receive approval from their Visa business contact prior to planning trips that represent major expenditures.
• If a supplier wishes to use Visa Travel Services, the supplier needs to obtain pre-approval from the Visa project manager.
• Visa retains the right to request receipts or additional documentation to support travel expenditures for which Supplier requests reimbursement.
• Unless otherwise documented in a Work Statement, the supplier is expected to conform to Visa Travel and Expense guidelines for the following key travel and expense spend categories:

Air

• Domestic flights – Economy
• International flights > 4 continuous hours – One class above Economy

Hotel

• Not to exceed $350 USD per night

Car

• Mid-Size (up to 3 people); Full size (3+ people)
• Gas and insurance if not included in rate

Meals

• Not to exceed $150 USD per person per day
• Visa does not provide a per diem